Sh.01The whole project, folded into one place
Your project, organised by itself.
Invoices, payments, site and myDATA in one app. Builtfold fills it in, you approve it.
For contractors, developers, engineers and accountants · Built for Greece: tax numbers, VAT, myDATA
- EUData on servers in Germany
- 06:15myDATA documents pulled every morning
- 2FATwo-step sign-in, required per role
- ΑΦΜ · VATGreek first, with net and VAT on every invoice
Sh.02Our story
Born on site, not in a boardroom.
Builtfold did not start as an idea for yet another app. It started inside a Greek construction group with several companies and live projects, which looked for software to run its work and could not find it.
The market offered accounting packages with no site, project tools with no VAT, cheques or myDATA, and foreign platforms built for another market. None covered what a Greek contractor lives every day. So we built it ourselves, on our own invoices, cheques and sites.
Every screen exists because real work needed it. Now it opens to every construction company with the same needs.
The need, and the answer
Invoices on paper, in email, in site folders.
One way in: Builtfold fills them in, you approve them.
“How much do we owe this supplier, and for which project?”
A supplier card to the cent, per project and company.
Cheques and guarantee letters in spreadsheets, with due dates forgotten.
Registers that warn you before they fall due, on Home.
Sh.03From photo to books
One invoice, six steps, one record.
Select each step to see what Builtfold does and what you decide.
Sh.04Who it is for
One record, four points of view.
Each role opens Builtfold and sees its own work, on the same records.
Sh.05Features
The whole app, in nine areas.
Everything a project produces, from the invoice to the daily report, stays in one record and is visible to the people who should see it.
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Inbox
Invoices and receipts arrive by email or photo. Builtfold fills them in, you approve them.
- Your own forwarding address for invoices
- Net, VAT, total and lines read from the document
- Possible duplicates flagged
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Money
Invoices, payments, cheques, guarantee letters and payment certificates, with a ledger per supplier inside every project.
- Paid only when a payment is recorded
- Cheques that count as payments
- Expiring guarantees on Home
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Plan & budget
Estimates with overheads and profit, a budget that fills from your invoices, bid requests and a schedule.
- Estimate revisions and comparison
- A suggested budget line for every invoice
- Chart with dependencies and critical path
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Site
Daily reports from the phone, by voice too. Photos, plans with pins, punch list, RFIs, warehouse.
- A voice note becomes a draft report
- Works without a connection
- Pins on the drawings
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Files & permits
Documents with versions, folders per project, permits with expiry dates and inspections. Google Drive is optional.
- A new version instead of a duplicate file
- Expiring permits on Home
- Share what you choose with the client
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Reports
13 ready-made reports, CSV for Excel, prints, and saved views that arrive by email.
- Accountant pack per company and period
- Cash-flow forecast
- Everyone sees what their role allows
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Team & roles
6 roles, amount masking, two-step sign-in, chat, notes and reminders.
- Site leads see no prices
- Access per company of the group
- Change history for every record
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Ask Builtfold
Plain-language questions about your own data, answered with sources. Read-only.
- «How much do we owe this supplier?»
- Answers only with what your role can see
- Changes no records
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myDATA
Documents your suppliers issue to you arrive from AADE every morning and are matched to your invoices.
- Pulled every morning at 06:15
- A «Missing from the books» list
- Does not issue invoices
Sh.06myDATA
myDATA brings the documents. Builtfold puts them in place.
Greek B2B e-invoicing is being extended, step by step, to every business. Your suppliers’ invoices reach myDATA with a MARK number; Builtfold pulls them every morning and matches them to what you have booked.
What it does
- Pulls each company’s documents with that company’s own AADE credentials, stored encrypted.
- Matches them to your invoices and shows the MARK on the invoice and in the Inbox.
- Keeps a «Missing from the books» list, with match, ignore and restore.
- Flags credit notes and cancelled documents.
What it does not do
- It does not issue invoices.
- It is not an e-invoicing provider.
- It does not send data to AADE.
Sh.07Pricing
Three plans, at indicative prices.
Your accountant and your client join with no seat charge. Until self-serve sign-up opens, new workspaces open after a demo.
Indicative prices
Basic
A small contractor, one company
39 € / month
- 3 users
- 5 active projects
- Inbox: 100 documents a month
- Money, site, files
- Reports and CSV
Professional
A growing contractor or developer
99 € / month
- 15 users
- Unlimited projects
- Inbox: 500 documents a month
- Estimates and budget
- Cheques and guarantee letters
- myDATA matching
Group
Groups with several companies
249 € / month
- Unlimited companies and users
- Inter-company
- Every report and the accountant pack
- Priority support
- Data migration with us
Prices exclude VAT. Final prices are set before self-serve sign-up opens.
Sh.08Questions
What contractors ask first.
Where is our data stored?
On servers in Germany, inside the EU. Backups are encrypted before they leave the server and kept at a second site, also in Germany.
A restore point of your workspace is kept every night, and the last 14 are retained. myDATA credentials are stored encrypted and never shown again.
Can we bring our data from Excel or another program?
Yes. On the Group plan we move your data with you: the figures are checked to the cent per project, supplier and company before you leave your old tool.
Automatic import from Excel is coming soon. Until then, tell us what you have and how it is organised.
Does it work without a connection on site?
Yes, for site work: daily reports, voice notes, photos and plan pins stay on the device and are sent as soon as there is a connection.
Money and the Inbox need a connection.
How accurately does it read invoices?
We do not promise a percentage. Every draft shows how sure the match is (certain, likely or suggestion), and nothing reaches the books until a person confirms it.
If a document cannot be read, read it again with one button or fill in the fields by hand. Your corrections are saved with the document.
Does it issue invoices or send them to myDATA?
No. Builtfold receives from myDATA the documents others issue to you and matches them to your books. You keep issuing your own invoices as you do today.
What does each team member see?
Six roles: Owner, Manager, Accountant, Site lead, Viewer and Client. Where a role does not see amounts they show as ••••, and the check happens on the server, not only on screen.
Can we stop whenever we want?
Subscription terms are agreed with us until self-serve sign-up opens. You can take your data whenever you want: as CSV from every report and in the accountant pack, with the documents’ PDFs.
Sh.99Request a demo
See Builtfold with your own invoices.
New workspaces are opened after a conversation with us for now. Tell us which company you are, how many projects you run and which role you care about, and we will set up a demo with examples from your own work.
Prefer email? Write to us and we will reply as soon as we can.