The whole project,
folded into one place.
Invoices, payments, warehouse and site diary in one record. The owner sees the true cost. The accountant, a clean ledger.
Free during early access · Your data stays in the EU
Spreadsheets, group chats and your accountant's patience are not a system.
How it works
Follow one invoice.
From the supplier's email to the project's true cost, without anyone typing anything twice.
- 1
It arrives by email
The supplier sends the invoice to your workspace's address. It lands in your inbox by itself.
invoices-kifisia@in.builtfold.com - 2
It reads itself
Supplier, number, date, amounts and material lines are filled in from the PDF.
Supplier: Attica ConcreteAmount: €8,432.50 - 3
One click to the project
Assign it to a project and a company. The PDF is filed in the right folder.
Project: Kifisia residence - 4
Into the warehouse, with its price
Every material is recorded with quantity and unit price. You see how the price moves.
Concrete C25/30 · 32 m³ · €88.00/m³ - 5
Settled when it is paid
Settled means a payment was recorded. The bank receipt attaches to the payment by itself.
settledPaid by bank transfer · receipt attached - 6
The true cost
The project shows what it cost, what is paid and what is owed, to the cent.
Owed: €61,180
Features
Everything a builder runs, in one place.
Seven areas. Items marked “Coming” are being built now; everything else you can use today.
Money & suppliersWho you owe, to the cent.Full list
- A card per supplier: invoiced, paid, balance
- Payments by bank, cash or cheque
- Advance payments before the invoice arrives
- Settled only when a payment is recorded
- One supplier statement across all projects
- Forward invoices by email; they are read automatically
- Balance by invoices and by certified work Coming
- Supplier quotes and comparison Coming
- Supplier statement import and reconciliation Coming
- Duplicate invoice check Coming
- Aging of what you owe Coming
- Company-level payments Coming
- Payment receipts filed automatically Coming
- Supplier invoices straight from myDATA Coming
Treasury & banksCheques, guarantees and accounts, at a glance.Full list
- Cheques issued and received Coming
- Six-month cheque due-date projection Coming
- Guarantee letters with a 30-day expiry warning Coming
- Bank and cash accounts Coming
- Inter-company transactions and loans Coming
- Cashflow forecast per project and overall Coming
- Cash book Coming
Projects & contractsBudget vs actual, without typing it twice.Full list
- Contracts with retention
- Budget built from spend you already recorded Coming
- Estimating from a cost catalog Coming
- Tendering and bid comparison Coming
- Purchase orders Coming
- Progress billing with running totals Coming
- Change orders and claims Coming
- Client selections against an allowance Coming
- Project health score and burn-rate alerts Coming
ScheduleKnow what is late before it costs you.Full list
- Milestones, phases and tasks with templates Coming
- Gantt chart with dependencies and baselines Coming
- Calendar and look-ahead view Coming
- Ten needs-attention checks Coming
- Progress feeds the cashflow forecast Coming
SiteThe daily report, from the phone.Full list
- Daily report from the phone
- Photos and automatic draft saving
- Report drafts are kept even without signal
- Punch list
- Step-by-step report wizard Coming
- Weather check on the report Coming
- Labour cost by trade Coming
- Permits and inspections with expiry alerts Coming
- RFIs and submittals Coming
- Project photo log Coming
Warehouse & documentsEvery material, every price.Full list
- Materials with weighted-average price
- Material lines straight from invoices
- Project documents with versions
- Files on Google Drive, in the right folder
- Material families Coming
- Price trend per material Coming
- Bulk tidy-up with undo Coming
- Warehouse report Coming
Team & controlEveryone sees what they should. Every change is recorded.Full list
- Six roles: owner, manager, accountant, site lead, viewer, client
- Lock amounts per record
- Hide numbers when sharing your screen
- Two-step sign-in
- Change history
- Greek and English, dark mode that follows your device
- Several companies in one account
- Activity feed Coming
- Simultaneous editing without losing work Coming
- Comments and mentions Coming
- Dashboard with 23 indicators you choose Coming
- Printouts you adjust before printing Coming
- CSV export Coming
- Daily backups Coming
Lock what only you should see
Crews see quantities, never prices. The server enforces the lock.
Your data, in Europe
Hosted in Germany. Export all of your data whenever you want.
Six roles, full history
Everyone sees what they should, and every change is recorded with a name and a time.
Request access
Early access is free. We set up your workspace and show you how it works.